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Privacy Policy

PJAY Contract Solutions Co., Ltd.

Privacy and Data Protection Policy

1. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to our website
  • Prospective and existing commercial, federal, state, and local government clients
  • Business partners, subcontractors, vendors, and suppliers
  • Individuals who communicate with us via email, web forms, proposals, or events

This policy does not apply to third-party websites or platforms linked from our website.

2. Information We Collect

We collect information that is necessary to conduct government contracting, professional services, and procurement activities.

2.1 Information You Provide Directly

We may collect:

  • Contact Information: Name, email address, phone number, job title, organization
  • Business Information: Company name, address, UEI/CAGE (when applicable), proposal or contract-related data
  • Communications: Emails, inquiries, submissions, meeting notes, and support requests
  • Compliance Information: Information required to meet federal, state, or local contracting requirements

2.2 Information Collected Automatically

When you visit our website, we may collect:

  • IP address and approximate geographic location
  • Browser type, device type, and operating system
  • Pages visited, time spent, and referral sources

This data is collected using cookies or similar technologies for security, analytics, and performance purposes.

2.3 Information from Third Parties

We may receive business contact information from:

  • Government portals (e.g., SAM.gov)
  • Industry databases and networking platforms
  • Publicly available sources

3. How We Use Information

We use collected information to:

  • Deliver professional, technical, and contracting services
  • Prepare proposals, quotes, and contract documentation
  • Communicate with clients, partners, and government entities
  • Verify identity and ensure regulatory compliance
  • Improve website functionality and business operations
  • Meet legal, contractual, and audit obligations

We do not sell personal information.

4. Legal Basis for Processing

We process information based on one or more of the following:

  • Performance of a contract or pre-contractual activities
  • Compliance with legal and regulatory obligations
  • Legitimate business interests (e.g., security, communications, operations)
  • Consent, where required by law

5. Information Sharing and Disclosure

We may share information only as necessary and under appropriate safeguards:

  • Service Providers: IT support, hosting, analytics, accounting, and legal advisors
  • Government Agencies: As required for contracting, compliance, audits, or lawful requests
  • Business Partners and Subcontractors: For proposal development or contract execution
  • Legal and Regulatory Authorities: When required by law, subpoena, or court order

All third parties are required to protect information in accordance with applicable laws and contractual obligations.

6. Data Security

We implement administrative, technical, and physical safeguards consistent with industry standards and government contracting expectations to protect information against unauthorized access, disclosure, alteration, or destruction.

While we take reasonable measures to secure data, no system can be guaranteed 100% secure.

7. Data Retention

We retain information only for as long as necessary to:

  • Fulfill business and contractual purposes
  • Meet legal, regulatory, and audit requirements
  • Resolve disputes and enforce agreements

When data is no longer required, it is securely deleted or anonymized.

8. Your Rights and Choices

Depending on your location and applicable law, you may have the right to:

  • Request access to your personal information
  • Request correction of inaccurate data
  • Request deletion of certain data
  • Opt out of non-essential communications

Requests may be submitted to info@pjaysolutions.com. We may require identity verification before responding.

9. Children’s Privacy

PJAY does not knowingly collect personal information from individuals under the age of 13. If we become aware that such information has been collected, we will take prompt steps to delete it.

10. Jurisdictional Considerations

PJAY operates primarily within the United States. If you access our services from outside the U.S., you acknowledge that information may be processed and stored in the United States in accordance with U.S. law.

California residents may have additional rights under the California Consumer Privacy Act (CCPA).

11. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be posted on our website with an updated effective date. Continued use of our services after updates constitutes acceptance of the revised policy.

12. In Summary

Privacy and Data Protection Statement

PJAY Contract Solutions Co. Ltd. (“PJAY”) is committed to protecting the confidentiality, integrity, and availability of all information entrusted to us in the course of performing professional, technical, and contracting services for government and commercial clients.

PJAY collects, processes, and retains information solely for legitimate business, contractual, and regulatory purposes, including proposal development, contract execution, compliance, billing, and communications. We do not sell personal information and do not use client or government data for unauthorized marketing or secondary purposes.

All information is handled in accordance with applicable U.S. federal, state, and local laws, regulations, and contract requirements, including data protection and record-retention obligations. Access to sensitive or controlled information is limited to authorized personnel with a demonstrated need to know.

PJAY employs reasonable administrative, technical, and physical safeguards consistent with industry standards and government contracting best practices to protect information against unauthorized access, disclosure, alteration, or destruction. Data is retained only for the duration required by contract, law, or audit obligations and is securely disposed of thereafter.

Information may be disclosed only to authorized government entities, contracting officers, auditors, or trusted service providers acting under confidentiality obligations, or as otherwise required by law or contract.

13. Contact Information

For questions, concerns, or privacy-related requests, contact:

PJAY Contract Solutions Co. Ltd.

Email: info@pjaysolutions.com

Address: 11140 Rockville Pike, Suite 100631, Rockville, MD 20852